The University Financial year end is fast approaching, 31 July 2009. To ensure that income and expenditure is included correctly in the financial year 2008/9, the following information is required from the schools and departments.
Purchase Requisitions
If you wish to make purchases in the current financial year please ensure that purchase requisitions are raised well in advance of the year end and the goods /services received prior to 31 July 2009.
Purchase Invoices
In order to ensure that invoices are charged to the financial year 2008/9 all outstanding invoice authorisations must be approved on Agresso by the close of play on Friday 31st July 2009. If any invoices are sent to Schools/Departments directly from suppliers please ensure that they are sent down to Finance for scanning by the 24th July 2009.
IDT’s
All IDT’s must be completed, signed by both parties and returned to Finance by 31st July 2009. Any IDT’s not returned by this date may be charged in Financial Year 2009/10.
Sales Invoice Requests
All sales invoice requests need to be raised and returned to Finance by the close of play on 31st July 2009. This can be done by downloading and filling in a ‘Sales Invoice Request Form’ and returning to salesledger@aston.ac.uk.
Expenses and Barclaycard Forms
In order to ensure that expenses are charged to the financial year 2008/9 all outstanding expenses and Barclaycard form and receipts need to be returned to the Payroll Team in Finance by the close of play on Friday 31st July 2009.
Petty Cash Counts and Validation
Prior to 31st July 2009 all petty cash float holders will be sent a petty cash validation form. All holders are required to count their petty cash float on the 31st July 2009, sign the validation form and return to Finance as soon as possible after 31st July 2009.
If you have any queries please contact Denise Aldred on ext 4402 for all expenses queries or Keith Humphreys on ext 4373 for all other queries.
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