Dear [insert name of co-author],
I am contacting you on behalf of Professor/Dr [insert name of author] who is a contributing author to one of your journal articles.
Professor/Dr [insert name of author] is a member of staff here at the Aston University [name of Dept/School] and would like to deposit the full text of the following publication(s) from [insert journal name] in the University's institutional repository. Professor/Dr [insert name of author] has authorised me to do this on [his/her] behalf and to contact you to seek permission to do this. Details of the article(s) are as below -
[authors names] , [date], [title]
[journal name], [volume or number], [pages]
AURA, Aston’s institutional repository is a not-for-profit service for our academic authors, providing open access to the full-text of their publications. Full bibliographic details are given for each article, including the journal of original publication, etc. Placing this item in the repository complies with the publisher's copyright and licensing agreements. You can view the AURA policy at AURA policy and benefits of placing this item in AURA.
I would be grateful if you could contact me to give your permission for including this article. Thank you for your attention with this and I look forward to hearing from you.
[Sender’s job title]